Job Description

Summary  

This position produces the billing and coordinates documentation for various construction projects within Stenz. The primary responsibilities include, managing billing, monitoring accounts receivable, assisting with purchase orders, contracts, and subcontractor invoices, providing information to subcontractors and vendors, obtaining lien waivers, Certificates of Insurance and W-9s, and overseeing payments to subcontractors and suppliers. Work with the Project Managers to create the close-out package for our client upon project completion. 

This position will require extensive use of Procore project management and Foundation Accounting. Experience with those softwares is preferred but not required. 

Essential Functions  

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

• Process and Audit subcontractor payables and invoices. Work with the Project Manager on Subcontractor pay applications. Ensure there are no duplicate entries and vendor payables are being paid promptly. 
• Work with the Field staff on Divvy Card Expenses and Receipts. Inclusive of coding and ensuring timely entry.
• Work with Field staff on Timecards. Inclusive of filling out and coding of timecards.
• Promptly return phone calls, emails, and various other forms of communication from subcontractors, clients, and Stenz employees.
• Work with project managers to compile owner billings, including creating general, AIA, and various other invoices. Enter the invoices into the Foundation accounting system. 
• Prepare pre-billing reports (Pencil Draft) for project managers to review.
• Monitor project receivables.
• Assist with project payables. 
• Oversight of necessary project documentation.
• Perform ad-hoc financial analysis. 
• Performing other accounting or administrative duties as assigned. 

Non-Essential Functions and Other Duties  

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Other duties and activities may be assigned by senior management, and essential functions are subject to change at any time, with or without notice. 

Position Requirements  

This Position Requires a High School Diploma or Equivalency And 4 Years Of Construction Project Accounting Experience. Competencies For This Position Include 

•  Experience with Procore. 
• Respectful, upstanding character traits and work ethics, including sound judgment, honesty, and dependability. 
•  Ability to simultaneously handle multiple responsibilities. 
•  Ability to manage a fast-paced, often changing environment. 
•  Intermediate skills in Microsoft Office, particularly with Excel. 
•  Proven ability to work independently and collaboratively with various levels of employees. 
•  Strong communication skills, both written and verbal. 
•  Ability to work with little to no supervision. 
•  Ability to work efficiently and manage deadlines. 
• Experience with Foundations Accounting Software (preferred).
• Must be able to become a Certified Notary Public if not already certified. 
• Ability to manage multiple priorities in a fast-paced, dynamic environment. 
• Work with the Director of Construction to streamline and standardize the use of Procore by the Project Management team.

Work Environment  

This full-time position operates in a professional office environment, where regular workdays are Monday through Friday. While in the office, this position routinely uses standard office equipment, such as computers, phones, scanners and photocopiers. 

The following physical demands are representative of those that an employee must meet to successfully perform the essential functions of this job. This position regularly requires sitting, standing, driving, and walking while occasionally requiring stooping, kneeling, crouching, lifting up to 10 lbs., using manual dexterity, and reaching with hands and arms. 

Personal Work Relationships  

Must have the ability to work well with other employees, as well as with the general public, while always maintaining a positive attitude. 

Travel  

No travel is expected for this position. 

Supervisory Responsibility  

This position is not expected to have supervisory responsibility. 

Notification  

Stenz has made it a priority to meet with and hire from a diverse pool of candidates. Stenz is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. Our human capital is our most valuable asset. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities, and talent that our employees invest in their work represents a significant part of not only our culture but also our reputation and company’s achievement. 

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