Job Description

Job Description

Job Description

Responsibilities

• Plan, coordinate, and manage administrative procedures and systems.
• Oversee office operations and ensure compliance with company policies and regulations.
• Maintain accurate records, databases, and filing systems (both electronic and physical).
• Prepare and edit reports, presentations, correspondence, and other documents as required.
• Manage schedules, appointments, and meetings for management and staff.
• Supervise and support administrative staff, delegating tasks as needed.
• Handle inquiries from employees, clients, and vendors in a professional manner.
• Monitor office supplies and place orders when necessary.
• Assist in budgeting, expense tracking, and financial reporting.
• Support HR functions such as onboarding, maintaining personnel records, and coordinating training.
• Identify and implement process improvements to enhance efficiency and productivity.
• Answer and direct phone calls, take messages, and respond to inquiries professionally.
• Perform general clerical duties such as photocopying, scanning, and mailing.
• Handle sensitive information with discretion and maintain confidentiality.
• Support special projects and other duties as assigned.
• Provide high-level support to the Accounting and Administration department.
• Perform other duties as assigned by the General Manager.

Qualifications

• Proven experience in an administrative or office management role.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to work independently as well as collaboratively in a team environment.
• High level of discretion, integrity, and professionalism.
• High school diploma or equivalent; additional relevant education or significant related work experience preferred.

Organization Relationships:

This position will interact with branch colleagues, leadership staff, and office /warehouse personnel. Must be able to work with customers, vendors, and outside organizations.

Work Environment:

(With or without accommodations) This position is predominantly sedentary office work which involves sitting, typing, filing, and conversing on the phone.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

Employee Benefits Package including:

• Medical, Dental, and Vision beginning the 1st of the month after 30 days.
• 401k with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.

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