Job Description

Job Description

Job Description

Job Title: Event Assistant

Location: New York, NY
Department: Events
Reports To: Event Manager

Job Summary:

We are seeking an organized, enthusiastic, and proactive Event Assistant to support the planning and execution of events. The Event Assistant will play a crucial role in ensuring events run smoothly, assisting with logistics, and providing on-site support to guests, vendors, and event staff. This is an exciting opportunity for someone with strong communication and organizational skills looking to gain hands-on experience in event planning and coordination.

Key Responsibilities:

• Event Preparation & Coordination: Assist in the planning, organization, and preparation of events, ensuring all logistics are in place.
• Vendor Liaison: Coordinate with vendors, suppliers, and contractors to ensure timely delivery of services and equipment.
• On-Site Assistance: Provide day-of event support, including setting up and breaking down event spaces, managing attendee flow, and ensuring event timelines are followed.
• Administrative Support: Assist with event-related administrative tasks, such as managing schedules, creating event materials, and updating event databases.
• Communication: Maintain clear communication with the event team, clients, and stakeholders to ensure all event details are accurate and deadlines are met.
• Problem-Solving: Address any issues that arise before, during, or after the event, ensuring quick and efficient resolutions.
• Post-Event Activities: Assist with post-event evaluations, including gathering feedback, processing event materials, and updating records.

Qualifications:

• High school diploma or equivalent; a degree in event management, hospitality, or a related field is a plus.
• Excellent written and verbal communication skills.
• Ability to work flexible hours, including evenings and weekends, depending on event schedules.
• Strong attention to detail and problem-solving abilities.
• Prior experience in event planning or hospitality is a plus but not required.
• Proficiency in Microsoft Office Suite or Google Workspace (Excel/Sheets, Word/Docs).
• Ability to work independently and as part of a team.

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