Web-Cote Industries is a leading manufacturer of OEM and private label rodent, insect, and fly control glue products for the pest control industry. Our products play a critical role in public health protection, food safety, and property preservation. We are seeking an organized and proactive Operations & Office Coordinator for our small but growing woman-owned company. This person will support operations, sales, logistics, HR, and general administration. As the company grows, this role may evolve to include quoting or other sales/operations functions.
Position Title: Operations & Office Coordinator
Position Type: Full-Time
Location: Hardyston, NJ (100% Onsite)
Schedule: Monday to Friday, 8:00 AM – 4:00 PM (30-minute lunch)
Industry: Manufacturing
Rate of Pay: $24.04-$26.44/hr
What the Operations & Office Coordinator is responsible for:
· Maintain and update spreadsheets in Excel (data entry, formulas, interlinked sheets)
· Coordinate shipments: obtain freight/LTL rates, prepare paperwork, coordinate logistics (mostly domestic, occasional international)
· Order raw materials and supplies; receive and verify incoming materials against POs and packing lists
· Match goods received to invoices; ensure proper documentation
· Provide administrative support of new hire paperwork and onboarding tasks
· Inventory management: enter inventory in Excel, adjust usage based on actual consumption
· General support for sales & operations: field calls, ship samples, perform administrative tasks
· Assist with payables: match paperwork, track vendor invoices
· Assist with receivables and basic billing administration
· Filing, scheduling (including some personal-appointment coordination for leadership), receptionist duties
· Use of Excel and occasional data entry into QuickBooks or other systems
· Provide support to other staff as needed
What experience we are looking for:
· HS diploma or GED equivalent required
· Prior office/administrative experience; strong computer literacy
· Experience working in manufacturing or production settings is highly preferred (familiarity with terminology, flow of materials)
· Advanced proficiency in Excel: data entry, formulas, linking sheets
· Experience with QuickBooks is a plus
· Ability to multi-task, prioritize, and adapt to changing demands
· Excellent communication skills (phone, in person)
· Strong attention to detail and paperwork/documentation accuracy
· Ability to deduce logically and draw conclusions
· Must be able to follow written instructions and work independently
· Comfortable working onsite in a small manufacturing environment
· Willingness to grow into additional responsibilities
Benefits offered:
Web-Cote Industries is an Equal Opportunity Employer.
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