Job Description

Job Description

Job Description

We are offering a contract employment opportunity for a Receptionist in New York. This role involves handling department reservations and answering calls for multiple locations. You will also be involved in various administrative tasks within a team of four.

Responsibilities:

• Handle incoming calls, transferring them as necessary across locations including New York, Boston, DC, Chicago, and ATL.

• Manage department reservations efficiently.

• Perform internal transfers within the organization.

• Schedule and maintain conference room reservations.

• Order and confirm food for various meetings and events.

• Assist in covering the front desk when required.

• Use Microsoft Office to send emails and manage administrative tasks.

• Sort incoming mail and accept deliveries while maintaining phone lists.

• Handle sensitive and confidential documents with discretion.

• Communicate effectively with managers and clients regarding job or deadline issues.

• Participate in additional projects as assigned by the team lead.

• Proficient in answering inbound calls and effectively managing multi-line phone systems
• Familiarity with hiring processes and receptionist duties
• Ability to answer queries and assist with deliveries promptly
• Proficiency in Microsoft Office Suites for various administrative tasks
• Experience with reservation systems and managing conference rooms
• Understanding of REST API for seamless integration of different systems
• Comfortable with onsite duties and responsibilities
• Proficiency in using Zoom for scheduling and managing virtual meetings
• Excellent written communication skills for clear and concise correspondence
• Experience with switchboard operations and transferring calls as necessary
• Ability to sort incoming mail efficiently and accurately
• Familiarity with handling confidential documents with utmost discretion
• Understanding of banking operations as part of administrative duties
• Knowledge of employee perks and benefits, and ability to communicate these effectively.

Job Tags

Contract work,

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