Job Description

67394BRAuto req ID:67394BRJob Code:403040 Coordinator II Department Office Location:USA - MA - Cambridge Business Title:Marketing Events CoordinatorSub-Unit:Division of Continuing Education Salary Grade ( :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications: Five or more years of related experience. Education beyond high school may count towards experience. Additional Qualifications and Skills: Bachelor’s degree in Event Management, Marketing, Hospitality, Business, or related field. Minimum 2 years of experience in event planning and coordination, preferably within a marketing context. Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously. Excellent communication and interpersonal skills. Proficiency in event management software, HubSpot, Canva, Photoshop, Google Drive, and Microsoft Office Suite. Strong problem-solving skills and attention to detail. Knowledge of accessibility standards and practices for virtual events. Knowledge of Harvard University and its administrative processes, a plus. Additional Information: We will not provide visa sponsorship for this position. A cover letter is highly encouraged for consideration. Finalists may be requested to submit a writing sample/portfolio. All formal offers will be made by FAS Human Resources. Department:Division of Continuing EducationPre-Employment Screening:Identity Schedule:Monday-Friday, 9-5pmJob Function:General Administration Position Description: Works closely with other key members of the Marketing and Strategy team on events, projects and research as needed, interfacing with other team members in the Division. Manage event logistics by coordinating stakeholder communication, booking venues, preparing agendas, and developing marketing content. Additionally, scheduling team meetings to allow for both collaborative and individual work sessions. Other duties and responsibilities include: Project Management Under the strategic supervision of the Associate Director of Marketing Engagement, the Coordinator will plan and execute 12-24 (mainly virtual) marketing events annually. Responsibilities include coordinating logistics such as scheduling, choosing platforms, addressing audiovisual needs, and providing technical support. Manage event timelines and task lists, liaise with stakeholders for high-standard delivery, oversee registration processes, and support internal Harvard DCE events as required. Event Coordination Coordinate event setup, execution, and wrap-up, including livestreams, post-event surveys, and content coordination. Ensure smooth operations by troubleshooting issues and providing virtual tech support. Guarantee event accessibility by offering closed captions, sign language interpreters, and accessible documents, as needed. Evaluate post-event success and identify improvements by analyzing attendee and stakeholder feedback. Maintain activity records, report outcomes, and coordinate transcription and promotion of event recordings. Event Marketing, Content Creation, and Promotion Collaborate with the marketing team to develop event promotion and content repurposing strategies. Write and design scripts, run of show documents, and slides. Develop and distribute event marketing materials like flyers, emails, and social media posts. Monitor and report on marketing campaign effectiveness. Vendor and Partner Management Create and order promotional materials or event props, as needed. Identity, negotiate, and manage relationships with vendor and service providers. School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements: Occasional lifting of boxes, setup of backdrops, etc., up to 15 lbs. of weight. Working Conditions: Ability to work flexible hours, including evenings and weekends, as required. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Job Summary: Reporting to the Associate Director of Marketing Engagement at Harvard’s Division of Continuing Education (DCE), the Marketing Events Coordinator plays a key role in planning, organizing, and executing a wide range of events for prospective students, participants, faculty, and staff, driving lead generation and supporting content creation across channels and brands. Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools. Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning. Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston. Work Format:Hybrid (partially on-site, partially remote) Work Format Details: This position will be based in Cambridge, MA. Hybrid workplace models are in place at DCE with a minimum of 2 days per week on campus. DCE or department may adjust these as necessary or appropriate. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. About Us:The Division of Continuing Education (DCE), a Faculty of Arts and Sciences (FAS) division, serves the purpose-driven modern learners across their lifetime. DCE comprises four academic units serving ~30,000 domestic and international students annually, which allows Harvard to meet the learning needs of intellectually curious and highly motivated students from high school through retirement. Established in 1910, the Harvard Extension School (HES) is one of Harvard’s twelve degree-granting schools. It offers access to Harvard faculty for a diverse community of adult learners, enrolling about 15,000 students. HES offers over 1,000 open enrollment courses — 85 percent accessible online — and provides flexibility through noncredit, undergraduate, and graduate courses, including degrees, certificates, and a premedical program. The Harvard Summer School, founded in 1871, offers ~450 credit and noncredit courses on the Harvard Campus and online, catering to 10,000 high schools, college, and adult learners. Additionally, it provides more than 15 international study abroad programs, hosting up to 300 students each summer. Harvard DCE Professional & Executive Development delivers over 140 noncredit programs annually, reaching over 3,600 participants through online platforms and its executive development center in Cambridge. The Harvard Institute for Learning in Retirement offers ~140 peer-taught courses to ~550 active members. Harvard University

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