Job Description

RESPONSIBILITIES

Project Management:

• Manage construction and maintenance projects exceeding $5,000.
• Develop and review scopes of work for bids on R&M projects over $2,500 or multifaceted situations.
• Ensure bids are comparable and select the best contractor/vendor, ensuring accuracy, contract administration, and vendor compliance.
• Create and maintain vendor lists for all trades, ensuring multiple subcontractors are available for small, medium, and large jobs in coordination with Property Management.
• Serve as a resource and point of contact for Vendors, Property Management, and Leadership regarding major repairs, replacements, capital expenditures, tenant improvements, and new construction projects.

Collaboration:

• Work closely with Maintenance Managers/Building Engineers, Property Managers, Brokers, and other team members to identify and execute projects.
• Proactively identify significant maintenance and construction projects.
• Coordinate with brokers during the leasing process to gain support and budget for projects.

Tenant Improvement & Construction Projects:

• Oversee tenant improvement and construction projects exceeding $5,000.
• Work effectively across departmental lines to achieve project goals.
• Ensure the efficiency, creativity, and timely completion of projects, benefiting clients, vendors, and tenants.
• Maintain composure and effectiveness under pressure.

ESSENTIAL FUNCTIONS & TASKS

Document Review: Understand project documents, including Lease/Abstract, Property Management Agreements, and Service Agreements.

Project Scope & Budget: Establish project scope and budget through estimating and input from relevant parties, while setting practical project timelines for tenants and owners on improvement projects.

Project Consistency: Ensure all parties understand the project scope before design starts. Regularly review scope and progress with Managers and Brokers for consistency with lease, client, property goals, and contract documents.

Consultant & Contractor Management: Assist in selecting, contracting, and overseeing consultants, architects, engineers, and construction teams as needed. Participate in preparing appropriate lease exhibits.

Purchasing & Agreements: Establish purchasing procedures and project goals, while being able to negotiate and prepare agreements, including bid packages, contract documents, and change orders.

Billing & Reporting: Maintain accurate reports, standardized project files, records, and progress reports for assigned properties, in order to accurately bill any related Construction Management fees.

Bid Analysis: Provide thorough bid analysis and selection recommendations for subcontractors or general contractors.

Cost Tracking: Provide detailed documentation and project cost tracking for both hard and soft costs throughout the project duration.

Emergency Response: Respond promptly to emergencies and vital communications.

Design Review: Review design details and construction documents for constructability and cost efficiency.

Change Management: Review and respond to requests for information, change requests, and issue appropriate directives.

Invoice Processing: Ensure invoices conform to documentation requirements, completion status, and are processed timely.

Property Value Enhancement: Work with team members to create comprehensive repair and improvement plans to enhance property value.

Annual Budgets: Assist in preparing annual budgets and business plans for properties.

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